P21 Item Collections

The item collections from the LMS include a code and an associated name. This page allows you to see the code and name of an item collection, and to edit whether the item collection is active or inactive and whether the items can be reserved or loaned out.

Depending on the setting of the system and the user credentials, it can be possible to edit the name and the code of the item collection.

Hint: When multiple item collections need to be disabled at the same time, it is practical to include inactive item collections in the overview by ticking the checkbox “Include inactive”. This ensures that the overview does not jump to the top of the page each time an item collection is disabled.

MAIN PAGE (P21): Item collections from the LMS

Element Description
Search field Only item collections matching the search criteria entered are displayed in the table
“Include inactive locations” checkbox Inactive item collections can either be displayed or hidden
Item collections table The following information is shown in the table
  • Code
  • Name
  • Reservable (yes/no)
  • Lendable (yes/no)
  • Active (yes/no)
The table can be sorted by the contents of all columns. Sorting is enabled by clicking on the specific column name you would like to sort by.
User with editing permissions
“Edit” button Displays a dialog box, showing detailed information about the selected item collection (dialog box explanation)
User without editing permissions
“Show” button Displays a dialog box, showing detailed information about the selected item collection, but the information cannot be edited (dialog box explanation)

DIALOG BOX (P21.1): Edit item collection

Element Description
Code field Unique code to identify the item collection
Name field Name to describe the selected item collection
“Active” checkbox Indicates whether the item collection is active
“Reservable” checkbox Indicates whether items in the collection can be reserved
“Lendable” checkbox Indicates whether items in the collection can be checked out