Orders

An order indicates in the most basic terms that an item needs to be picked.

There are several different order types, which stem from a number of different places and are handled slightly differently. The order types are grouped in three different order classes.

The following order classes and their order types are found in IMMS:

The order classes and order types are described in the following sections.

Order Classes

Move Orders

These order types indicate that an item must be moved to another location. Move orders have a destination, therefore registered transport units are used when handling them.

Discard Orders

These order types indicate that an item must be discarded with no further handling. Discard orders do not have a destination and transport units are not necessary when handling them.

Named List Orders

These order types indicate that an item must be found and handled according to internal guidelines. Named list orders do not have a destination and transport units are not necessary when handling them.

Order Types

Pick order (hold)

A hold comes from the LMS and indicates that a patron is requesting an item. The hold lists one or more items that can used to fulfill the hold. IMMS calculates a pick order based on the hold.

When an item is allocated to the hold, it is directed to a holds shelf at the pickup branch specified by the hold.


Replenishment order

IMMS can auto-create replenishment orders to fill item groupings whose stock is too low.

After picking, the item is sent onward to the branch where the item grouping had a low stock level. After this, the item is shelved.

Replenishment orders are automatically deleted every night and then new replenishment orders are generated.

A replenishment order is also deleted as soon as the selected item has been picked based on the replenishment order or if the item is transported in another fashion (e.g., is on loan).


Exhibition order

IMMS can auto-create exhibition orders to fill exhibitions whose stock is too low.

After picking, the item is sent onward to the branch where the exhibition had a low stock level. After this, the item is placed in the exhibition.

Exhibition orders are automatically deleted every night and then new exhibition orders are generated.

An exhibition order is also deleted as soon as the selected item has been picked based on the exhibition order or if the item is transported in another fashion (e.g., is on loan).


Manual move order

These orders are created manually in IMMS.

The order indicates which branch the item must initially be sent to. The item may have been assigned in connection with order creation, but not necessarily. If the item has not been assigned, the intelligent distribution algorithm is subsequently used to locate a suitable branch for the item.

Orders of this type can, for example, be used to supply interesting items to fill an item grouping. In this case, you would assign the item when the order is created.

You can also use this type of order to put items in circulation if you simply want them removed from their current placement. In this case, you will not assign the item initially, but will allow the intelligent distribution algorithm to handle the item later.

The order is automatically deleted once the item has been picked or if the item has been put on hold/loaned/discarded/deleted.

Please note: There can only be one move order for an item at a time. If a new move order is created for the same item, the existing move order for the item is automatically deleted.


Error correction order

IMMS can auto-create error correction orders for moving misplaced items.

Error correction orders are created by automatic error correction of misplaced items.

After picking, the item is sent to the central sorting branch where the intelligent distribution algorithm is used to find a suitable branch for the item.

Error correction orders are automatically deleted every night and then new error correction orders are generated.

An error correction order is also deleted as soon as the selected item has been picked based on the error correction order or if the item is transported in another fashion (e.g., is on loan).


LMS correction order

These orders are created by the LMS, for items that needs to be processed by the LMS.

The destination is central sorting.

LMS correction orders are automatically deleted every night and then new LMS correction orders are generated.

The order is also automatically deleted once the item has been picked or if the item has been put on hold/loaned/discarded/deleted.

Please note: There can only be one LMS correction order for an item at a time. If a new LMS correction order is created for the same item, the existing LMS correction order for the item is automatically deleted.

Auto-discard order

Discard orders are received from the LMS and indicate that the named item should be discarded.

After picking, the item is not sent onward; therefore it has no destination.

The discard order is deleted once the item has been picked for the order or the item has been disposed of in another manner.


Manual discard order

These orders are created manually in IMMS. The order indicates that the item should be discarded.

After picking, the item is not sent onward; therefore it has no destination.

The discard order is deleted once the item has been picked for the order or the item has been disposed of in another manner.


Weeding order

Weeding orders are created by the automatic life cycle management system when items need to be discarded in order to weed the stock of a title.

After picking, the item is not sent onward; therefore it has no destination.

The weeding order is deleted once the item has been picked for the order or the item has been disposed of in another manner.

Weeding orders are automatically deleted every night and then new weeding orders are generated.


Item care order

Item care orders are received from the LMS and indicate that the named item should be “looked at”.

As far as picking goes, item care orders are put on a named list that is selected on the mobile client. The orders are transferred individually from the LMS to IMMS and are linked in IMMS to a list via the list name that the LMS has indicated on each individual order.

After picking, the item is not sent onward; therefore it has no destination.

The item care order is deleted once the item has been picked for the order. However, IMMS can also be configured to automatically delete item care orders based on their age (the “Number of days before item care orders are automatically deleted” parameter).

The item care order is deleted if the item is discarded.


Manual list order

These orders are created manually in IMMS.

As far as picking goes, manual list orders are put on a named list that is selected on the mobile client. Individual orders are linked in IMMS to a list via the list name indicated on each individual order.

As far as picking goes, this type of order functions in the same way as an item care order - in other words, the order does not indicate any destination for the item, and the item is therefore not registered as part of the contents of a transport unit.

The order is automatically deleted once the item has been picked. However, IMMS can also be configured to automatically delete manual list orders based on their age (the “Number of days before manual list orders are automatically deleted” parameter).

The order is deleted if the item is discarded.