P40 Exhibition groups

An exhibition group defines a subset of items that can form the basis for one or more exhibitions.

Items can be included in the exhibition group in the following ways:


MAIN PAGE (P40): Exhibition groups

Element Description
Search field Only exhibition groups matching the search criteria entered are displayed in the table.
Table of exhibition groups The following information is shown in the table
  • Name
  • Description
  • Active
The table can be sorted by the contents of all columns. Sorting is enabled by clicking on the specific column name you would like to sort by.
User with editing permissions
“Edit” button Displays the “Enter details about the exhibition group” dialog box, showing detailed information about the selected exhibition group.
“Create” button Opens the “Enter details about the exhibition group” dialog box to allow you to create a new exhibition group.
“Delete” button Deletes the selected exhibition group.
“Exhibitions” button Shows the standard report with active exhibitions for a selected exhibition group.
User without editing permissions
“Show” button Displays the “Enter details about the exhibition group” dialog box, showing detailed information about the selected exhibition group, but the information cannot be edited.

DIALOG BOX (P40.1): Enter details about the exhibition group

This dialog box is used both for editing an existing exhibition group and creating a new exhibition group.

The name and description of the exhibition group can be entered, and the content of the exhibition group can be edited.

Element Description
Name field Name to identify the exhibition group.
Description field A description of the exhibition group.
“Active” checkbox Indicates whether or not the exhibition group is enabled. Disabled exhibition groups are excluded by default from the list of exhibition groups.

Definitions of the content of an exhibition group

Element Description
Table with definitions of the content of an exhibition group The following information is shown in the table
  • Department type
  • Department
  • Location
  • Sub-location
  • Item collection
  • Item type
  • Strategy
  • Fixed branch
  • Float code
  • Age
  • Classification
User with editing permissions
“Edit” button Displays the Edit definition dialog box, showing detailed information about the selected definition.
“Create” button Opens the Edit definition dialog box, allowing you to create a new definition.
“Delete” button Deletes the selected definition.
User without editing permissions
“Show” button Displays the “Enter definition” dialog box, showing detailed information for the selected definition, but the information cannot be edited.

Explicitly selected items.

Element Description
“Edit” button Opens the “Edit explicitly selected items” dialog box, where the exhibition group’s explicitly selected items can be viewed and, if needed, deleted.
“Import” button Opens the “Import items” dialog box, which allows you to import items from one or more LMS lists.
“Import file” -button Opens a dialog from where it is possible to select a CSV file with item id's to be imported to the exhibition group
“Remove all” button Deletes all explicitly selected items from the exhibition group. If you respond to the subsequent confirmation message by clicking “Yes”, the items will be deleted. This cannot be canceled.
Number of selected items field Shows the number of explicitly selected items in the exhibition group.

Explicitly selected titles.

Element Description
“Edit” button Opens the “Edit explicitly selected titles” dialog box, where the exhibition group’s explicitly selected titles can be viewed and, if needed, deleted.
“Import list” button Opens the “Import titles” dialog box, which allows you to import titles from one or more LMS lists.
“Import file” button Opens a dialog from where you can choose a csv file with item ids of items to be imported into the exhibition group.
“Remove all” button Deletes all explicitly selected titles from the exhibition group. If you respond to the subsequent confirmation message by clicking “Yes”, the titles will be deleted. This cannot be canceled.
“Import file” -button Opens a dialog from where it is possible to select a CSV file with item id's to be imported to the exhibition group using the titles effectively referenced by the items in the file
Number of selected titles field Shows the number of explicitly selected titles in the exhibition group.

DIALOG BOX (P40.2): Edit definition

This dialog box is used both for editing an existing definition and creating a new definition. Definitions define a cross-section of items that can be used in the exhibition.

Please note: Items are first assigned to the exhibition group during the nightly run. This means that any changes to an exhibition group’s definitions are first reflected the following day.
Element Description
Department type picklist A department type can be selected here.
Department picklist A department can be selected here.
Location picklist A location can be selected here.
Sub-location picklist A sub-location can be selected here.
Item collection picklist An item collection can be selected here.
Item type picklist An item type can be selected here.
Strategy picklist A strategy can be selected here.
Fixed branch picklist A branch can be selected here. If a float code is selected it is not possible to select a fixed branch.
Float code picklist A float code can be selected here. If a fixed branch is selected it is not possible to select a float code.
Age range fields A range for the age of the items (in days) can be specified. The age of an item is calculated based on its acquisition date.
Classification range fields A range for the classification of items can be specified here.
“Items” button Opens the “Matching items” dialog box, showing the matching items.

Please note:This calculation is run on the relevant definition and can be time- and resource-intensive. Results are only displayed if the number of results is less than the limit to the number of results that can be displayed (5,000). An exhibition group can function fine with a larger quantity.

DIALOG BOX (P40.3): Matching items

This dialog box displays the items that match the criteria of an individual exhibition group definition.

Please note: Only items included in IMMS via the branch and department that are lendable via an item collection and have not been discarded or deleted are candidates.
Element Description
Item information table The following information is shown in the table
  • Item ID
  • Classification
  • Author
  • Title
  • Branch
  • Location
The table can be sorted by the contents of all columns. Sorting is enabled by clicking on the specific column name you would like to sort by.
“Details” button Displays the “Item details” dialog box, showing detailed information about the selected item.
Front page image If a front page image exists, it is displayed.

DIALOG BOX (P40.4): Import items

This dialog box displays a list of the LMS item lists that can be imported to an exhibition group.

Only lendable items that are included in IMMS are imported.

During the import, the items on the LMS list are added to the exhibition group’s list of explicitly selected items. After the import is done, the number of items that were added is shown. This number may be less than the number of items on the LMS list if one or more of the items on the LMS list were already selected for the exhibition group or were not lendable/included in IMMS.

Element Description
Table of LMS lists The following information is shown in the table
  • List
  • Quantity
“Import” button Items from the selected LMS list are imported into the exhibition group. This selection cannot be canceled.
“Delete list” button Deletes the LMS list. This does not affect items that have already been imported. This selection cannot be canceled.

DIALOG BOX (P40.5): Edit explicitly selected items

This dialog box displays a list of the items explicitly selected to be a part of the exhibition group. It is possible to select one or more items on the list and then delete them from the exhibition group by clicking on “Remove”.

Element Description
Item information table The following information is shown in the table
  • Item ID
  • Classification
  • Author
  • Title
  • Branch
  • Location
“Details” button Displays item details for the selected item.
“Remove” button The selected items are deleted from the exhibition group. This selection cannot be canceled.
“Select all” button All items on the list are checked.
“Deselect all” button All items on the list are unchecked.
Front page image If a front page image exists, it is displayed.

DIALOG BOX (P40.6): Import titles

This dialog box displays a list of the LMS title lists that can be imported to an exhibition group.

During the import, the titles on the LMS list are added to the exhibition group’s list of explicitly selected titles. After the import is done, the number of titles that were added is shown.

Element Description
Table of LMS lists The following information is shown in the table
  • List
  • Quantity
“Import” button Titles from the selected LMS list are imported into the exhibition group. This selection cannot be canceled.
“Delete list” button Deletes the LMS list. This does not affect titles that have already been imported. This selection cannot be canceled.

DIALOG BOX (P40.7): Edit explicitly selected titles

This dialog box displays a list of the titles explicitly selected to be a part of the exhibition group. It is possible to select one or more titles on the list and then delete them from the exhibition group by clicking on “Remove”.

Element Description
Title information table The following information is shown in the table
  • Title ID
  • Classification
  • Author
  • Title
  • Strategy
  • Quantity
“Details” button The title details for the selected title are displayed here.
“Remove” button The selected titles are deleted from the exhibition group. This selection cannot be canceled.
“Select all” button All titles on the list are checked.
“Deselect all” button All titles on the list are unchecked.
Front page image If a front page image exists, it is displayed.